Entrepreneurial life can be busy, to say the least.
Effective business owners know the importance of detailed scheduling, yet often don’t have the time to waste on complicated task managers. That’s why a software oriented solution for task management can be invaluable to a busy entrepreneur.
There are several high quality solutions available. We’ll take a look at the top 10 to do list managers that are perfect for entrepreneurs from all walks of life.
Wunderlist is a mobile app designed to simplify task management for all areas of your life. It can be used to plan your personal life, covering things like grocery lists or your vacation itinerary. More importantly, it helps track your work tasks and merge them in with your personal life for seamless integration.
Some noteworthy features are:
- Integrates due dates and reminders
- Syncs with multiple devices in real time
- Creates shareable lists that others can access
- Integrates conversations over task points
- Helps break down tasks into smaller to-do lists
Trello aims to provide a single solution to replace organization spreadsheets, sticky notes, paper to-do lists, complicated project management software, and even disorganized email conversations.
It uses a visual board to help organize your life, turning a boring list into something that looks more like Pinterest than a daunting task list. This visual approach makes Trello ideal for sharing to-do lists with a team, staff, or assistant to help communicate ideas to multiple people.
Trello uses “cards” to represent tasks, and follows an almost social media style commentary platform to allow mini conversations over individual tasks. Keeping this communication in one place helps simplify project management.
Moo.do is designed to be a simple as possible organizational to-do list system. It’s perfect for entrepreneurs who want an easy, no-nonsense approach to time management. It works on a priority method, placing important tasks higher than less critical activities that could stand to wait a while.
In this sense, it helps you make sure you accomplish your most important goals first, and take care of the rest later on. It uses notes and date planning, along with collaboration via social media, to keep your projects on time and on budget.
Todoist is a free task manager that has over two million users at the time of writing this. It works on 13 different types of devices, so you can easily integrate your schedule in an automatically synced manner between your phone, tablet, laptop, desktop, and practically any other electronic device.
- The ability to choose to keep a task private, or share with your team
- Commentary to discuss task details within the application itself
- Simple, easy to use design to save time
- Set recurring tasks for regular events
- Multiple levels of color coded priorities
Basecamp is one of the most popular project management solutions. It works on the computer, mobile phones, tablets, and even has email integration to work project management directly into your existing email communication platform.
It uses a combination of visual representations and basic lists. It is aesthetically pleasing, but in a minimalism way – it represents data and tasks nicely without being overwhelming to use.
As one of the largest corporate choices for project management, Basecamp has extensive customer support options, so it can be a very easy chose for a team who desires hands on support to get up and running.
6. Reminders App (iOS)
Another option for basic task management is the Reminders app that’s built into Apple’s iOS. This is more basic than a full-blown app, but it can be ideal for someone who just wants a basic method to stay on top of their tasks.
Simply open the app and set reminders for various tasks. You set the time of each activity, and when you’d like to be reminded (such as 5 minutes before a conference call). It doesn’t offer the advanced features of other apps, but it can be the right solution for some entrepreneurs.
Asana is designed to help teams stay on task when dealing with projects. The goal of this solution is to replace clunky email conversations with an easier solution. It details projects and unites team members through communication by segmenting conversations into specific tasks or sub-tasks.
8. Google Calendar
If you have a gmail account, you may find it easiest to use Google Calendar. It lacks advanced functionality, but can keep track of tasks by date and remind you via email or text before an event occurs.
Any.do is nice because it’s available on iOS, Android, and as a Google Chrome extension. You can have your task list available as part of your browser, allowing for effective time management while staying on task with web based projects. It syncs to your phone, so when you walk away from your desk you can still stay organized.
This solution is a bit different from the rest. HabitRPG aims to turn your to-do list into a fun game. It gives you points for tasks successfully completed, and removes health for deadlines missed. It can be a fun way to turn your boring projects into a goal to “level up” as you complete tasks.
Don’t underestimate the power of to-do list managers.
As my friend Clement Yeung elegantly put it:
“keep in mind that a platform is just a tool—the goal of the platform is to assist the organization and the staff to scale. Scale by implementing systems (a catalogue of processes designed to carry out repetitive tasks as efficiently as possible) and workflows (the resources required to carry out processes effectively). So, whether its Trello, Asana, Basecamp, Wunderlist or a piece of scrap paper, make sure you’re using it as part of a bigger system and workflow, and you’ll see a big improvement in the productivity and growth of your organisation—not to mention people will feel happier and lighter in your company.”
Sometimes all we need is some added structure in order to maximize our potential to be highly productive.
This post originally appeared on Retire@21. Check out some of their other great posts:
- Eliminate These 6 Distractions To Supercharge Productivity
- Five Biggest Media Coverage Mistakes of Entrepreneurs
- 7 Common Mistakes Young Entrepreneurs Make and How to Avoid Them